Categories
Digital literacies Skills Team TechItUpTuesday

Stress and anxiety – our digital wellbeing

#TechItUpTuesday

Halloween Edition

As it’s approaching Halloween I thought it appropriate to theme this week’s post on digital wellbeing and some of the fears that may be caused by the digital world. Namely stress and anxiety which may sometimes feel as if it is coming out of nowhere (a bit like a flying pumpkin), but is likely in part due to our developments in the digital world. Whilst technology has many major benefits there are some downsides when it comes to our mental wellbeing.

Distraction

Problem

One of the biggest impacts on our digital wellbeing is our phone usage the persistent messages and notifications mean that we are constantly distracted by continuously checking our phones. A UK study found that we unlock our phones roughly 85 times a day, and use them for about five hours each day. This means we are unable to focus our attention and consolidate things into our memory, causing us to feel more and more ‘goldfish-like, which can be quite distressing in itself. 

Solution

So how can we avoid this? The most obvious choice is to turn off your phone although this can be difficult for some people and you may need to keep your phone on if you have responsibility for other people. So if you can’t turn off your phone there are ways you can minimize these distractions. You can temporarily hide your notifications by turning on do not disturb in the iPhone Control Centre or on an Android device by going to Digital Wellbeing and parental controls turning on Focus mode. Here are some instructions for how to do this on those devices. There will be similar instructions available online for other devices.

Not enought sleep

Problem

Another important aspect of our digital wellbeing is our usage of phones at bedtime. You get into bed intending to go to sleep, but you just want to check your phone to find out something unimportant like tomorrow’s weather or scroll through your feed. Then an hour later, there you are watching a totally random video about monkeys. Looking at our phones when we should be sleeping over-stimulates our brains, making it harder just to switch off, and exposes us to blue light from the screen. Research suggests that blue screen exposure can reduce melatonin production, which interrupts our circadian rhythm (sleep-waking cycles), making it harder for us to fall, and stay, asleep. Unfortunately, poor sleep tends to mean poorer resilience and higher levels of anxiety and stress.

Wide Awake Insomnia GIF by MOODMAN - Find & Share on GIPHY

Solution

The best solution as before is to turn your phone off and maybe do something else before bed like reading a book. However, if you really need to keep it on you can adjust your phone’s lighting using Bedtime Mode (Android) or as previously mentioned Do Not Disturb (iPhone).

Work/Life balance

Problem

While in the past there was often a clear boundary between where work-life ended, and home life began… this area is now very much grey. This may not be as much of a problem when you are a student but is something you must be aware of when entering the working world. Most of you will have your work emails on your phones meaning you are constantly available and contactable. This makes it very difficult for us to ever truly disengage from work and relax.

Fire Working GIF - Find & Share on GIPHY

Solution

  • Appoint a gatekeeper. Don’t have the willpower to self-regulate? Appoint a loved one as a technology gatekeeper. If you’re really struggling
  • Multiple profiles and accounts
  • Manage Your device
  • This is a more expensive option, you could consider getting two separate devices. One device is dedicated to work the other for your free time.

F.O.M.O

Problem

Fear Of Missing Out is essentially a type of social anxiety that arises from the fear that you are missing out on something; maybe an event, work or social opportunity, a communication, a connection, or just something that you might like be a part of.  So we want to be connected ‘just in case’. Many people probably have considered leaving social media but the majority decide not to, because of FOMO.  Ironically, the more connected we are, the more likely we are to experience FOMO because it is often caused by the posts we see on social media sites like Facebook. This leads us to believe our friends and acquaintances are having exciting and/or interesting experiences in our absence.

Homer Simpson Fear Of Missing Out GIF - Find & Share on GIPHY

Solution

  • Relish feeling out of the loop. Great things will sometimes happen when you aren’t out there and sometimes you’re not invited. But you are likely missing out on way more boring things than exciting. You just have to admit that sometimes you will miss out like everyone else and sometimes it’s nice just to have moments to yourself
  • Take a break from social media. Try staying offline for a day, a week, or maybe even a month and it will likely put in perspective what is really important. You will realize life is much the same only you are less worried about what other people are doing. If you wanted you could even go as far deleting you social media apps but that’s up to you.
  • Use software to prevent FOMO. There are Apps available such as Forest for iOS, Space for Android, RescueTime for Windows, or SelfControl for Mac. All these generate reports to help you see just how much time they spend online and set time limits. Most phones already have inbuilt features for checking screen time as you can see.

Social comparison

Problem

We can’t help but compare ourselves to others, and social comparison theory suggests that we use these comparisons to evaluate how we think and feel about ourselves. Social Media, encourages this, as it is full of information that can be used to rank our apparent social success (e.g. friends, likes, shares, followers).

These metrics are problematic because if we don’t get enough likes on something we post, or if someone has more likes or friends than us, it can make us feel inferior especially if one day you get a load of likes then the next barely any. It’s almost like you think you are getting a treat with all those likes but in fact, it’s a trick. Furthermore, the disparity between real life and what people post on social media means that we often see an extremely edited ‘highlight reel’ of people’s lives. This links back to FOMO with this false impression that others lead a more interesting life than yours but in reality, it has its ups and downs as it does for everyone.

Trick Or Treat Halloween GIF by Dunkin’ - Find & Share on GIPHY

Solution

We previously talked about limiting time spent online but there are more ways to prevent social comparison. Here are some boundaries you can put in place to protect yourself:

  • Unfollow any accounts that make you feel bad about yourself.
  • Set a timer that lets you scroll for 30 minutes. When time is up, step away.
  • Turn off your phone when you’re with your family and friends.
  • Don’t feel obligated to reply to every comment and message
  • When you feel a need to check social media, ask yourself why. Are you bored, uncomfortable or seeking affirmation?

I hope this has provided some useful information about your digital wellbeing and given you some helpful solutions to many of these issues. if you have time why not watch this video which explains many of the ways you can optimise your phone for your digital wellbeing.

Categories
Digital literacies Skills Team TechItUpTuesday

Master your email

#TechItUpTuesday

You may remember in the first #TechItUpTuesday post we went through accessing your university email and some etiquette tips. Well, today we will be going over almost everything you need to know to become a master at email. This is a skill that will likely aid you not just as a student but also in your future career.

Angry Computer GIF

Keep in Contact and Organise

Contacts lists

Online contacts lists help you organize contact information for your friends, family, and coworkers, just like an address book. Once people are added to your contacts list, it’s easy to access their information anytime and anywhere.

Creating groups

Maybe it’s for a group of friends, fellow students, or for your colleges when you enter the working world. If you find yourself sending emails to the same people on a regular basis, it might be a good idea to create a group. This will allow you to select various email addresses and save them as a single group. Then you can simply select the group as the recipient instead of having to select each individual address. The feature can usually be accessed from the Contacts page of your email client (e.g. Gmail).

Season 4 Group GIF by Friends

Using Cc and Bcc

Copying individuals on an email is a good way to send your message to the main recipient whilst also sending someone else a copy at the same time. This can be useful if you want to convey the same exact message to more than one person. In professional settings, copying someone else on an email can help get things done, especially if the person receiving the copy is in a supervisory role.

Though perhaps you may not want everyone to know who else was included in the email. This is more likely to happen in the working world perhaps if you are sending out an email to a number of clients they might not want their email shared with other people so instead, you can use Bcc (blind carbon copy). Just like with a Cc it sends exact copies of the email to multiple recipients, though it does not show other recipients who got a copy, and BCC recipients don’t see further replies from the email thread.

Email filters

When you’re receiving a lot of emails on a daily basis, it can be difficult to keep them organized. Luckily, various email clients offer a feature called filters, which basically sort your emails into folders as you receive them. This is usually located under the “More” drop-down when you select a message and should give your the option to “Filter messages like these”.

You can create filters that sort your email by various characteristics, including specific senders or recipientskeywords in the subject or body, and attachments. For example, let’s say you want to make sure emails from your tutor don’t get lost among the rest of your messages. You could create a filter that sorts every email received from your tutor.

Plan ahead

Cat Working GIF by Looney Tunes - Find & Share on GIPHY

Email Calendar

The best tool for organization in your email is the Calendar. Just as you write in a notebook, you can click any time slot in the Outlook Calendar for example and start typing. By using the Calendar, you can create appointments and events, organize meetings, view group schedules, and much more. You can also set up reminders to tell you when these events are happening. This will help you massively both as a student and in the workplace.

Schedule an email

When you’re finished with your email, click the down arrow at the bottom left of your new email next to the “Send” button. You will be prompted with “Schedule Send.” Click this option and pick a date and time to send the email. Once this is selected, click “Schedule Send” and then it will send by itself.

Un-send an email

To set this up, go to the Settings icon in the top right-hand corner of your Gmail homepage, choose Settings → General, then toggle on “undo send.” You can decide how long you have before the option to call your email back from the dark internet chasm disappears. For the more nervous person, you can opt for the 30-second option, whilst the braver of you can select five seconds.

Use auto-replies

This can be useful both as a student and in the workplace. If you worry that someone may want to contact you with an urgent matter and you won’t be able to reply by email you can set up an auto-reply message that says, “If this is a highly urgent matter, please call me on…” and give your phone number or an alternative way to contact you. To do this just Select File > Automatic Replies then select Send automatic replies. You can then choose the dates and times you’d like to set your automatic reply for and write in your message. This may be slightly different depending on your email client.

Hyperise - Personalization Toolkit for B2B Marketers GIF - Find & Share on GIPHY

Keyboard shortcuts

Almost all email clients have some set of keyboard shortcuts that can help you navigate your emails more quickly. As these shortcuts can vary depending on what email client you use here are a few support pages listing shortcuts for some popular clients:

Redirect email

This can be useful if you have more than one email and you want to access all your emails in one place. Here is how you can redirect your university emails to your own account. The method should be quite similar for most email clients.

First, you need to set up your personal account as a contact in Outlook:
  • Click on the button at the top left of your screen (or the button at the bottom left if you are on mobile device).
  • Select People.
  • Click New to add a new contact.
  • Add the details of your personal email account and select Save.

Click back on the or button and return to your Mail.

Now you can set up the rule to send emails to that account:
  • Click on the cog button [] and choose Options (if using a mobile use the three dots at the bottom right instead of the cog).
  • From the options pane that appears on the left of the screen, choose Inbox and sweep rules.
  • Click on the button to add a rule.
  • Give the rule a name (i.e. Send to personal).
  • In the When the message arrives box, select [Apply to all messages]
  • In the Do all of the following box, select Forward, redirect or send and then Redirect the messages to…
  • Your contacts list should open.
  • Select the personal account contact you created earlier and choose Save.
  • Click OK to complete the rule.

Take a break

Last but not least this is an important part of your digital wellbeing though it may not impact you as much as a student. When entering the working world getting a stressful email after work hours can really put a damper on going out with friends or family time. Activate your email “snooze” feature when you need a break from your inbox, and emails will reappear at your chosen time.

Categories
Digital literacies Skills Team TechItUpTuesday

Digital communication through Microsoft Teams

#TechItUpTuesday

Graphic of a screen with pictures of people

Today we will be taking a look at digital communication through Microsoft Teams. Teams is used to have online lessons or business meetings which include audio, video, and screen sharing. Teams allows you to communicate with your teacher’s fellow students or colleges. In Teams, you can also access any files your teacher or employer may ask you to upload or complete. You can also send your completed work by attaching your documents. If you are interested you can find out further information on the Microsoft website.

First, let’s start with a video that explains the use of Teams and how to communicate like a pro.

Most of the information you need is provided in this video but here are some useful tips for you to use when in a Teams meeting.

Previewing videos: 
  1. Hover over Turn camera on to preview your video.
  2. Preview how you appear: Select Blur my background to blur background or select More background effects to preview other backgrounds or add your own.
  3.  Apply and turn on video.
Visual example of Teams video preview
Share your screen: 
  • Select Share content to present your screen. You can share: 
  • Your desktop
  • Window 
  • PowerPoint presentation 
  • Whiteboard
Visual example of using Share in Microsoft Teams
Raise your hand and show reactions:

Under Reactions, choose how to engage in a meeting:

  • Select Raise hand to let others know you’d like to speak without interrupting the conversation. 
  • Choose a reaction like Applause or Heart to show how you feel.
Visual example of the raise hand and show reaction feature
Spotlight a video:

When a featured speaker’s talking, spotlight their video so it’s the main one everyone sees.

Visual example of the spotlight feature
Video layouts:

On meeting controls, select More options () and choose:

  • Gallery: Default view 3×3 layout
  • Large gallery: 7×7 layout that shows up to 49 people at once.
  • Together mode: Lets you feel like you’re in the same shared space space in the meeting
Visual example of switching to Large Gallery View in Microsoft Teams.
Breakout rooms:

Create and open breakout rooms so you can hold smaller, more focused discussions.

  1. On the meeting controls, select Breakout rooms.
  2. Choose how many rooms you need and how to assign participants.
  3. Select Create rooms > Start rooms
Visual example of how to use breakout rooms in Microsoft Teams.

You’re on Mute

Don’t forget to unmute yourself if you want to talk (though if it is a really large meeting you may be unable to talk unless you are hosting). For those of you who have already used Teams, this has probably happened to you, you neatly explained your point only for someone to say you’re on mute.

Muted Mr Mackey Shut Up GIF by South Park

Stickers and Memes on Teams

Just because you’re working doesn’t mean you can’t spare a bit of time and have a mess around. Here is something a little more fun, this video explains how to use stickers and create memes through Teams.

Now it’s time to end the call, make sure to check out the library blog every Tuesday to keep yourself updated on your digital skills. #TechItUpTuesday

Visual of the red end call button on Microsoft Teams.
Categories
Digital literacies Internships Skills Team TechItUpTuesday

Jisc Digital Capabilities

#TechItUpTuesday

What is Jisc?

JISC is a tool you can use to discover the range of your digital capabilities. These capabilities as JISC describes are the skills and attitudes that individuals and organisations need if they are to thrive in today’s world. 

There are six key elements to consider when building your digital capabilities.

  • ICT Proficiency (functional skills)
  • Information, data and media literacies (critical use)
  • Digital creation, problem solving and innovation (creative production)
  • Digital communication, collaboration and partnership (participation)
  • Digital learning and development (development)
  • Digital identity and wellbeing (self-actualising)

Why are digital capabilities important?

Angry Andy Richter GIF by Team Coco - Find & Share on GIPHY

Digital capabilities are important for students as they help you learn how to think critically, creatively solve problems, and express your ideas in interesting ways. Having a good level of digital proficiency will also help many of you in your future careers. Since Covid-19 these skills have become increasingly important as several businesses are moving to digital alternatives compared to in-person activities. This means that more employers will expect all staff not just those specialised in IT to be well versed in their digital capabilities. A company can have the best digital tools in the world but still be inefficient if the employees fail to utilise them proficiently.

As this video explains your level of digital capability depends on several factors: the requirements of your role at work or as a student, your subject specialism, career choice, personal, and other contextual factors. So for some of you, you may only need to be well versed in a few of these skills whilst others may need to know much more.

How to use JISC?

It takes approximately 20 minutes to create your report using JISC. First, use this link or click on the button under the image at the start of this article. Press login then select your organisation which in our case is Hull University and log in with your email and network password to initially set up your profile. Then press explore your digital capabilities, where you can then being to create your report. Once you have completed the report don’t forget to either take a screenshot or record your results down somewhere, otherwise if you want to view your results at a later date you will have to go through the whole process again.

As I previously said don’t worry if you aren’t knowledgeable in all areas you don’t need to be proficient at everything, it’s a personal reflection, so consider what skills are most important to you.

Categories
Digital literacies Skills Team TechItUpTuesday

Introducing University systems

#TechItUpTuesday

Canvas

Canvas is the University of Hull’s virtual learning environment (VLE) and it is used to support you in completing your course. The site provides you with access to your grades, module materials, resources and files as well as allowing you to send messages. It is also where you will submit the majority of your assignments. Canvas is also available as an app and if you need help with anything just email help@hull.ac.uk with your problem.

Accessing Canvas

Confused The Simpsons GIF - Find & Share on GIPHY
PC icon
On-campus PCs

Log on to an open access PC anywhere on campus. Next, open the browser and select Canvas VLE from the homepage, it will automatically log you into Canvas and your dashboard will be displayed.

laptop icon
Laptops and off-campus PCs

Open a browser and go to canvas.hull.ac.uk. After this, you will then be asked to sign in using your 6-digit University of Hull username and password.

mobile icon
Mobile Devices

Simply search for Canvas in your app store and select the Canvas Student app. It will then ask for your school where you will type the University of Hull and it will take you to the Single Sign-On Service. Login here with your 6-digit username and password.

Using Canvas

Canvas provides its own Student Guide which will tell you almost everything you need to know. The University has also created guides on using Canvas which you can view as part of the Skills Guides but I will briefly go over some aspects of Canvas now.

Assignments

Probably the most important aspect of Canvas is for submitting assignments. When starting a new module you can view your assignments using the Assignments tab. This will take you to the page listing all of the assignments for your module. You can see when they are due and all of the information required for the assignment. The Canvas Student Guide and the University Skills Guides provide you with full instructions on submitting your assignments.

Profile and Notifications

You can adjust your Notification Preferences via the Settings link. This will ensure that you are kept up to date on everything happening in your courses. It’s also possible to add more information to your profile such as an image or other contact details. This isn’t necessary but it is a useful way to recognise other students and academic staff,

Navigation

When logging in you will first see The Dashboard which will help you see what is happening in all your courses. You can also control the courses you see on your dashboard by:

  • Clicking Courses on the Canvas navigation panel
  • Clicking All courses at the bottom
  • Clicking the star beside the name of a course to add or remove it from your Dashboard

The Global Navigation Menu (pictured to the left) is also useful for navigating and is located on the left side of every page in Canvas. The Global Navigation links provide quick access to frequently used Canvas features.

University email

All students and staff have a University email account and it is important to regularly check this account as your tutors, the University, and sometimes other students will use it to contact you. If you are a new student and do not have an account for some reason you can go to the university help desk on-site at the university and they should be able to help. Alternatively, you could also let the university know of your issue via the support portal.

Like I Said Schitts Creek GIF by CBC - Find & Share on GIPHY

Accessing your university email

PC icon
On-campus PCs

Log on to an open access PC anywhere on campus. Open the Chrome browser and select email from the homepage. The sign-in page will open and then you can use your 6-digit username and password to sign in. It should remember this after the first time.

laptop icon
Laptops and off-campus PCs

Open a browser and go to mail.hull.ac.uk. Then simply sign in as before and again it should remember you.

mobile icon
Mobile devices

If you want, you can add your university email account to your mobile phone or Tablet. The Email User Guides on the ICT SharePoint will provide you with instructions based on your operating systems. 


Email etiquette

Both as a student and in the workplace email etiquette is very important, so you should take care with how you write and use your email. Here are some useful tips:

  • Add a subject name and ensure it is meaningful.
  • Be concise and to the point no one wants to read an endless email
  • Don’t type in all capitals
  • If you receive an email sent to a group, don’t use Reply All unless you really need everyone to see your reply.
  • Include a signature of your name with a contact number.
The Office Lol GIF by Shalita Grant - Find & Share on GIPHY

I hope this has been helpful especially for you first-year students. Be sure to check out next week’s article on the JISC digital capabilities tool.